Emails have become an essential part of people’s personal and professional lives, and they keep filling up our inboxes. Many people receive multiple emails daily, from various senders. While some of these emails may require our attention, others might be spam or unnecessary emails. In such situations, it can be useful to remove all emails from the same sender, but it can be a tedious task when there are many emails in the inbox. To make this process more efficient, we have found multiple ways to delete all mail from the same sender quickly.
Video Tutorial:
The Challenge of How to Delete All Mail from Same Sender:
Deleting all emails from the same sender is not as easy as it sounds, and doing so manually can be time-consuming. It is not an ideal situation to delete each email one by one, especially when there are a lot of emails to delete. Therefore, managing the inbox by deleting all mail from the same sender has become a pressing concern for most individuals. In this blog, we have collected some practical methods to help you solve this problem.
Things You Should Prepare for:
Before you start deleting all emails from the same sender, there are a few things you should consider to make the process smoother.
1. Make a Backup:
While deleting all emails from the same sender, you might accidentally delete some important emails. Before starting this process, make sure you have a backup of all the emails you don’t want to lose.
2. Check for Important Emails:
Before deleting all mail from the same sender, double-check if there are any important emails from the same sender that you might want to keep.
3. Clear Out Trash:
After deleting all mail from the same sender, clear out the trash of your mailbox to make sure that the emails are gone permanently.
Method 1: Delete All Mail From Same Sender Via Apple Mail:
Apple Mail is the default email application on MacOS and iOS devices. This method helps you remove all emails from the same sender via Apple Mail.
Pros:
– Simple and quick process
– Available on all Apple devices
Cons:
– This method is only limited to Apple users
– Emails are not permanently deleted.
Steps:
1. Launch Apple Mail.
2. Click on the ‘Mailbox’ option in the menu bar.
3. Select the ‘New Smart Mailbox’ option.
4. Name the Smart Mailbox and click on the ‘From’ button.
5. Enter the sender’s email address or name. You can also add multiple senders at once by clicking the ‘+’ sign.
6. Click on the ‘OK’ button. You will see all emails from the same sender in this smart mailbox.
7. Press the ‘Command’ and ‘A’ keys simultaneously to select all emails from the sender.
8. Click on the ‘Delete’ button, and move the mails to Trash.
Method 2: Delete All Mail From Same Sender via Gmail:
This method helps you delete all emails from the same sender via Gmail.
Pros:
– Available on all devices with internet access
– Emails are permanently deleted.
Cons:
– Time-consuming process.
Steps:
1. Login to your Gmail account.
2. Type the name or email address of the sender on the Gmail search bar. This will show all the emails from the particular sender.
3. Select all the emails by clicking on the checkbox on the left.
4. Click on the ‘Select all conversations that match this search’ button.
5. Click on the ‘Delete’ button.
Method 3: Delete All Mail From Same Sender via Outlook:
This method helps you delete all emails from the same sender via Outlook.
Pros:
– Available on all devices with internet access
– Emails are permanently deleted.
Cons:
– Time-consuming process.
Steps:
1. Launch Outlook and login to your account.
2. In the search bar located above your inbox, type the name or the email address of the sender.
3. You will see all the emails from that sender.
4. Click on the first email to select it.
5. Press the ‘Shift’ key on your keyboard and scroll down to select the last email. All the emails are selected in this process.
6. Click on the ‘Delete’ button to delete all emails.
Why Can’t I Delete All Mail From Same Sender
1. Limited mailbox space:
Sometimes, your mailbox might be full, and you won’t be able to delete all the emails from the same sender until you create space in your mailbox.
Fix:
Delete some of the emails in your mailbox to free up space.
2. Access Rights:
You might not have the permission to delete certain emails, especially if they are from your workplace.
Fix:
Request access from the concerned person who has the authority.
3. Corrupted Emails:
Sometimes, the emails might be corrupted, and you might not be able to delete them.
Fix:
Try to run a scan on your mailbox and delete the corrupted emails.
Additional Tips:
– Use an email organizer to sort out your mailbox.
– Schedule time to clean up your mailbox regularly.
– Label your emails to easily find them.
– Archive your important emails.
5 FAQs About How to Delete All Mail from Same Sender:
Q1: Is it necessary to delete all mail from the same sender?
A: No, it’s not necessary to delete all mail from the same sender. You can always choose to keep some of the important emails.
Q2: Can I delete mails permanently?
A: Yes, you can permanently delete emails on Gmail and Outlook.
Q3: Can I retrieve emails after deleting them?
A: If you’ve deleted emails permanently, it may not be possible to retrieve them.
Q4: Is it safe to use email organizers?
A: Yes, email organizers are safe to use, and they help manage your mailbox efficiently.
Q5: Can I delete all mail from the same sender at once on my iPhone?
A: Yes, you can delete all mail from the same sender on your iPhone by following the same steps as you would on an iPad or Mac.
In Conclusion:
Deleting all emails from the same sender can be necessary, but it can be a cumbersome process. However, with the help of these methods, you can easily delete all emails from the same sender on multiple platforms like iOS, MacOS, and Windows. Make sure you follow the precautions mentioned earlier and keep your mailbox organized.